AFP Chapter Update

Summer 2012

From the Executive Office—Martha Kirkland

Thank you for your leadership and personal commitment to support and promote the AFP foundation’s 2012 Every Member Campaign as your chapter’s foundation development chair. Your hard work is greatly appreciated and is really paying off. As you know, our goal for the year is $480,000. I am delighted to share with you that with 25 percent of the campaign completed as of Aug. 1, we are pacing well ahead of last year.

Early in June, I had the privilege of visiting the headquarters of RuffaloCODY in Cedar Rapids, Iowa. For the fourth year in a row, RuffaloCODY is most generously providing its services to the foundation on a pro bono basis. While I was in Cedar Rapids I met all of the senior management team and all members of the calling team. They are working very closely with the foundation to continually refine its approaches that will enhance the success of the calling program for the fundraising profession.

You may be interested to learn that all the callers for this year’s campaign have been on the AFP foundation’s team before. They asked wonderful questions about AFP, and all members of the team volunteered that they really enjoyed their calling experiences. The high point of my visit at RuffaloCODY was the opportunity to listen in on several calls and to hear the voices and responses of both the callers and our members. My favorite was, “I wish I could give more.”

We are always eager to hear from our FDCs and to provide whatever help and resources to support you in your efforts. Several of you have asked us recently for more information to promote the 2012 Every Member Campaign. We are including a short PowerPoint presentation and Talking Points describing the EMC. This PowerPoint also includes a short segment about the Chapter Treasury Campaign, a related annual campaign of the AFP foundation. Chapter Treasury gifts are one of the benchmarks that designate AFP 10 Star Chapters.

Please feel free to adapt this information to suit your chapter’s particular needs. We always value your suggestions and recommendations for improvement and would love to hear from you at any time.

Thanks again for all you personally do and give to advance ethical and effective fundraising.

Please keep up the great work.

Martha Kirkland, Executive Vice President
(800) 666-3863, ext. 480
mkirkland@afpnet.org


Development Update—Lisa Baranello

The first and second quarters of 2012 have been incredibly busy here at the foundation. In addition to the usual spring activities—the international conference, the yearly financial audit, kicking off the EMC and Chapter Treasury campaigns and preparing the annual report, newsletters and materials for numerous committee meetings—Martha and I are continuing to assess and streamline internal processes and align them with the capabilities of the new Personify database. Personify software combines fundraising functionality with an advanced technology platform and is highly customizable based on our present gift-processing and reporting needs. The assessment, planning and integrating processes are ongoing and will ultimately provide the highest level of efficiency for foundation staff and members alike.

2012 EMC Calling Program

  • As Martha mentioned the 2012 EMC calling program is off and running! As of Aug. 1, we have tracked at roughly 20 percent higher than last year at this time thanks to the enthusiastic support of all the chapter leaders. The calling program will continue through the summer and into early fall. You will receive two email notifications prior to calls commencing in your chapters. Calling is done in alphabetical order by state, and I will notify chapter FDCs at the end of the month if their chapter is scheduled to be called in the upcoming month. RuffaloCODY also will notify individual members by email to let them know to expect a call on behalf of the EMC.

    We are so appreciative of the tremendous support RuffaloCODY is providing for our 2012 EMC calling program. The professional and personalized conversations with our donors that the calling program provides will enhance our donor relations efforts and will certainly make a big difference in the success of the 2012 campaign.

    Thanks to all of you, too, for participating in the calling program and encouraging your members to give to the 2012 EMC. If your chapter reaches or exceeds its EMC goal by Dec. 31, your chapter will qualify for an EMC Chapter Partnership Grant, which will give your chapter 25 percent of the monies raised to use in 2013.

100 Percent Chapter Board Participation

  • Board members who give to the Every Member Campaign lead by example. It is difficult to ask the AFP members in your chapter to give if you have not yet made a gift yourself. Charity begins at home, and we truly appreciate the tremendous effort put forth by all of our chapters. As of Aug. 9, 2012, 46 chapters have let us know that they have achieved 100 percent board participation in the 2012 Every Member Campaign:

    AK1—Alaska Chapter
    AZ1—Greater Arizona Chapter
    CA1—Greater Los Angeles Chapter
    CA7—Santa Barbara/ Ventura Counties
    CN1—Toronto Chapter
    CN2—Vancouver Island Chapter
    CN3—Vancouver Chapter
    CN4—Ottawa Chapter
    CN5—Edmonton & Area Chapter
    CN6—Calgary & Area Chapter
    CN7—Manitoba Chapter
    CN8—Quebec Chapter
    CN9—Saskatoon Chapter
    CNA—Regina Chapter
    CNB—Canada South Chapter
    CNC—Newfoundland & Labrador Chapter
    CND—Nova Scotia Chapter
    CNE—South Easter Ontario Chapter
    CNF—Golden Horseshoe Chapter
    CNG—Southern Alberta Chapter
    CT2—Fairfield County Chapter
    DC1—Washington DC Metro Area Chapter
    FL2—Suncoast Chapter
    FL7—Southwest Florida Chapter
    GA1—Greater Atlanta Chapter
    IL1—Chicago Chapter
    IL5—Quad Cities Chapter
    KS1—Greater Wichita Chapter
    LA3—Baton Rouge Chapter
    MS1—Mississippi Chapter
    NC2—Triangle Chapter
    NC3—Western North Carolina Chapter
    NY2—Western New York Chapter
    NY5—Central New York Chapter
    OH1—Greater Cleveland Chapter
    OH3—Greater Cincinnati Chapter
    OH4—North Central Ohio Chapter
    PA2—Central Pennsylvania Chapter
    PA8—Berks Regional Chapter
    SC3—Low Country South Carolina Chapter
    TN2—Memphis Tennessee Chapter
    TX2—Greater Houston Chapter
    TX6—Central Texas Chapter
    TX9—Texas Plains Chapter
    WA2—South Sound Chapter
    WI1—Greater Milwaukee Chapter

    If you have achieved 100 percent chapter board participation, please let the foundation know by returning this FORM.

Chapter Treasury Campaign

  • The following chapters have made a commitment to the 2012 Chapter Treasury Campaign as of August 2012:

AFP AB, Calgary Area Chapter
AFP CA, Wine Country Chapter
AFP CA, Yosemite Chapter
AFP CA, Greater San Fernando Valley Chapter
AFP FL, Suncoast Chapter
AFP FL, North Central Florida Chapter
AFP IL, Chicago Chapter
AFP IL, Quad Cities Chapter
AFP KY, Greater Louisville Chapter
AFP MD, Maryland Chapter
AFP MI, Greater Detroit Chapter
AFP MN, Southern Minnesota Chapter
AFP NE, Nebraska Chapter
AFP NS, Nova Scotia Chapter
AFP OH, Greater Cleveland Chapter
AFP OH, Greater Cincinnati Chapter
AFP OH, Mahoning-Shenango Chapter
AFP OH, Northwest Chapter
AFP OH, Greater Dayton Region Chapter
AFP ON, Greater Toronto Chapter
AFP PA, Greater Philadelphia Chapter
AFP PA, Berks Regional Chapter
AFP TN, Nashville Chapter
AFP TX, Greater Houston Chapter
AFP TX, Lubbock Area Chapter
AFP TX, Greater Austin Chapter
AFP WA, South Sound Chapter
AFP WI, Greater Madison Chapter

Thank you for your leadership!

Lisa Baranello, Director of Development
(800) 666-3863, ext. 446
lbaranello@afpnet.org


Chapter News—Brent Cantley

After a rollout of the new database earlier this year, the method for accessing the Chapter Tally Report changed. Although most chapter administrators have been easily accessing the reports, some of them have reported some difficulty doing so.

To begin, please open the AFP website, www.afpnet.org. Once on the site, please follow these steps:

  1. Click on Login
  2. Enter username and password (these are the chapter login information and are case sensitive)
  3. At the top of the screen, click on “My AFP Profile”
  4. Scroll down to Foundation Development Chair Reports; click on the link
  5. Click on Chapter Tally Report
  6. “2012” will appear in the box; click on Continue
  7. The Chapter Tally Report will load at this point

If the report does not appear, please look at the top of the screen to see whether or not there is a banner asking whether to allow pop-ups from our website. Please allow the pop-ups. If you still have trouble accessing the Chapter Tally Reports, please let me know and I will be happy to assist you.

If you have any questions or if I may be of any assistance on these or any other matters, please let me know.

Brent Cantley, Administrator
(800) 666-3863, ext. 470
bcantley@afpnet.org


Quick Response Q & A—Suzan Weihofen

Q. When should members expect a letter acknowledging their gift or pledge?

A. Acknowledgement letters are now being sent every week for new gifts, pledges and pledge payments. Many thanks for your patience as we developed a process (working with our new database) for acknowledgement letters. The system is still being fine-tuned, but letters were initially sent to members in May and early June for all gifts and pledges that had been received

Q. Whom should members contact at the foundation with new or updated credit card information?

A. Please contact Suzan Weihofen at 703/519-8448 or 800/666-3863, ext. 448, with credit card information that has been updated since your initial pledge form to avoid a disruption in your payment schedule.

Q. I inadvertently made an online gift using my foundation development chair logon ID rather than my personal logon ID. The gift is now incorrectly reflected on the Chapter Tally Report as being from my chapter’s “portal.” What should I do?

A. Please contact Suzan Weihofen at 703/519-8448 or sweihofen@afpnet.org and provide her with your AFP ID number. She will transfer the gift to your correct record.

Reminders

Alpha Society Members—Please contact the AFP foundation whenever you receive new or updated credit card information to avoid a disruption in your payment schedule.

Pledges—When filling out a pledge form, please remember to include your chapter designation and circle the months when you wish to receive pledge reminders.

Suzan Weihofen, Gift Processing
(800) 666-3863, ext. 448
sweihofen@afpnet.org

 

AFP Foundation for Philanthropy strives to enhance philanthropy and volunteerism through programs of education, research and service that benefit those that lead, serve and support nonprofit institutions. The purpose of the foundation is to generate the resources necessary to fund initiatives that advance ethical and effective fundraising.

You are receiving this message in relation to your leadership role in AFP. If you have questions or concerns, feel free to contact us at 800-666-3863 or foundation@afpnet.org.

AFP Foundation for Philanthropy
4300 Wilson Boulevard, Suite 300
Arlington, VA 22203-4168
Toll-free 800-666-3863
Fax 703-683-0735
www.afpnet.org