February 2011

Hello!

To those of you who are receiving this update for the first time, I would like to welcome you and thank you for serving as your chapter’s 2011 Foundation Development Chair, or FDC. For those of you who were the FDC for your chapter last year, I would like to welcome you back and thank you for all the hard work you did in 2010.

This e-newsletter, FDC Update, is sent to the Foundation Development Chairs and Chapter Administrators every other month. The FDC Update will provide you with important information on the Every Member Campaign (EMC), reminders of upcoming deadlines and important dates, as well as other pertinent information that you may need to run the campaign.

For those of you who don’t know me, my name is Michele Drumm and I am the Foundation’s Manager for Annual Giving. One of my responsibilities is working with each of you to raise funds for the Every Member Campaign. The EMC is one of four campaigns that make up the Foundation’s Annual Fund. It is also the largest fund with a goal of $475,000.

The Foundation staff is made up of Curtis C. Deane, CFRE, CAE, Foundation President, Martha M. Kirkland, Manager, Major and Planned Gifts and Lindsey Ridpath, the Foundation’s Development Associate. If you ever have any questions about the Foundation, please contact us at (800) 666-3863 or foundation@afpnet.org. My contact information is listed below.

I look forward to working with each of you this year!

Michele Drumm
Manager, Annual Giving
AFP Foundation for Philanthropy
(800) 666-3863, ext. 446
mdrumm@afpnet.org

In this issue, you'll find:

• FDC Online Resources
• AFP Information Central and the Chapter Tally Report
• Every Member Campaign Goal Setting Policy
• EMC Chapter Partnership Grants
• Tips to Make the EMC Successful

FDC Online Resources

As the foundation development chair (FDC), you have access to a virtual warehouse of information that you will need to operate and manage your chapter’s Every Member Campaign (EMC) such as EMC gift forms, a Case for Support and more.

To access the online resources, please go to AFP’s home page (www.afpnet.org), click on the CHAPTERS tab at the very top of the page (in green). Log in using your AFP Member ID and password. Scroll down to the Chapter Materials and Resources section. Click on the All Chapter Materials and Resources link. Scroll down to the Foundation Development Chairs link.

If you need your AFP Member ID and/or password, please call the AFP Membership Department at 1-800-666-3863.

AFP Information Central and the Chapter Tally Report

In order to monitor the success of your chapter’s Every Member Campaign (EMC), you will need to access your chapter’s Chapter Tally Report through AFP Information Central.

The Chapter Tally Report provides you with a report which shows how well your chapter is doing in the EMC, a list of donors with their gift and/or pledge amounts, your EMC goal, percent participation and total giving overall from your chapter. Chapter Tally Reports are available for the 2000 campaign through this year. The previous year’s campaign reports are a useful tool in soliciting chapter members for a gift.

To access your report, go to http://reports.afpnet.org. Your login and password are both your chapter code plus FDC (example: AAUFDC). It is not case sensitive. Once you’ve logged in, click on Chapter Tally Report on the left. Once you’ve selected the appropriate year, click Generate Report.

If you need to know your chapter code or if you have any questions about this report, please contact the foundation staff at 800-666-3863 or foundation@afpnet.org.

Every Member Campaign Goal Setting Policy

In July 2006, the Board of Directors of AFP Foundation for Philanthropy adopted a goal-setting policy for chapters for the Every Member Campaign in order to encourage pledge fulfillment during the campaign year.

“A chapter’s goal will be no less than the previous campaign year’s total of gifts and pledge payments, excluding any outstanding pledge balances, as of fifteen days after the close of the campaign. The Foundation President may round the goal amount down for ease in administering the Every Member Campaign.

Eligibility for the EMC Chapter Partnership Grant is based on the following criteria:

1. Chapter must be in accord with AFP.
2. Chapter must reach or surpass established Every Member Campaign goal, which is based on gifts and pledge payments received, by December 31.
3. Chapter must submit the EMC Chapter Partnership Grant Proposal of how the funds will be used by April 15 of the year in which the grant is awarded.
4. Chapter must submit the EMC Chapter Partnership Grant Report of how the funds were used by April 15 of the year following awarding of the grant."

Chapter goals will be sent to the 2010 FDCs in a separate email message in the next day or two. If you have any questions about your chapter’s goal, please contact Michele Drumm, manager, annual giving, at 800-666-3863 ext. 446 or mdrumm@afpnet.org.

EMC Chapter Partnership Grants

The foundation annually awards the EMC Chapter Partnership Grant to chapters that reach or exceed their Every Member Campaign goals. The partnership grant is 25 percent of the gifts and pledge payments received (or “cash in the door”) during the prior year’s EMC.

Chapters that met or exceeded their 2010 EMC goal should complete the 2010 EMC Chapter Partnership Grant Proposal no later than April 15, 2011. The proposal provides a plan of how the grant will be used during 2011.

Chapters that received the 2009 EMC Chapter Partnership Grant in 2010 should submit the 2009 EMC Chapter Partnership Grant Report no later than April 15, 2011. The report should tell how the grant was used during 2010.

A separate message will be sent to the FDCs to notify them of their chapter’s grant along with the Chapter Partnership Grant forms.

Tips to Make the EMC Successful

Here are some tips to help make the 2011 Every Member Campaign successful for your chapter:

• Educate your chapter members about AFP Foundation for Philanthropy’s mission and the importance of their participation in the Every Member Campaign (EMC) by reviewing Why It Makes Sense to Give, the AFP Foundation’s Case for Support.
  
• Maintain open communication with the foundation by addressing any questions or concerns from your chapter members.
  
• Encourage participation in the Alpha Society monthly giving program. Alpha Society giving forms can be found here.
  
• Work with the chapter newsletter editor to place articles about the chapter’s partnership with the foundation, Every Member Campaign updates, monthly donor recognition, and other related items.
  
• Thank, thank, thank! Distribute donor ribbons and pins at monthly meetings and have your EMC Committee personally thank your chapter donors. Ribbons and pins are available free of charge from the Foundation to hand out. You can download the EMC Supply Order Form from our website.
  
• Forward pledge forms and gifts to the foundation as quickly as possible to ensure timely acknowledgements.
  
• Request a regular place on the agenda of chapter luncheon meetings to promote the Every Member Campaign and to recognize donors to the campaign by presenting their donor pins and ribbons.
  
• Solicit chapter board members first and encourage 100% Chapter Board Participation.
  
• Recruit members and/or scholarship recipients at different stages in their careers to serve on your chapter’s EMC committee.
  
• Remind members to stop by the foundation booth at AFP’s 48th International Conference on Fundraising in Chicago to make their 2011 EMC commitment and to meet foundation staff.
  
• Review the status of your chapter’s campaign each month by viewing the Chapter Tally Report and contact the foundation to discuss any questions, concerns, or updates.
  
• Remember to make your gift to the 2011 Every Member Campaign.