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Job Description - Chapter President

May 1, 2001

This is a general job description of the duties of the role of chapter presidents. Chapters are encouraged to customize chapter leader job descriptions for their particular chapter's needs.

The President shall be the chief elected officer of the chapter, shall preside at all meetings of the chapter and shall be an ex-officio member of all committees. The President shall conduct all business meetings using the parliamentary authority chosen by the chapter. Robert’s Rules of Order serves as the parliamentary authority for the Association. As the chapter’s chief elected officer, the President shall be responsible for all chapter business. He/she shall ensure that decisions, orders and resolutions of the Board of Directors are delegated and carried out, and that all required correspondence and reports are transmitted to AFP International Headquarters on a timely basis.

Specific duties include, but are not limited to:

  • Appoint/have elected the following officers and standing and temporary chairs:
    • President-Elect
    • Secretary
    • Treasurer
    • Membership Chair
    • Nominating Committee Chair
    • Education/Professional Development Chair
    • Awards Chair
    • Communications/Public Relations/Marketing
    • Government Relations Chair
    • Foundation Development Chair/Every Member Campaign Chair
    • Diversity Chair
    • Certification Chair
    • Mentoring Chair
    • Youth In Philanthropy Chair
    • Scholarship Chair
    • National Philanthropy Day® Chair
    • Ethics Education Chair
    • Resource Development Chair
  • Notify AFP International Headquarters of all new officers by completing the Chapter Leadership Form due annually by December 15. Changes in elected or appointed officers due to resignation should be reported to IHQ immediately so that your chapter will continue to receive important information
  • Call special meetings as necessary
  • Make a special study of the chapter’s bylaws and see to the proper application of the bylaws in all chapter business and to the enforcement of the bylaws when necessary
  • Be knowledgeable about and aware of all the business conducted by the chapter
  • Ensure that Chapter Accord requirements are completed
  • Serve as an ex-officio member of all committees (chapter bylaws determine whether with or without a vote)
  • Prepare the agenda for all regular meetings and the Annual Meeting
  • Turn over to the successor all chapter records and/or property immediately upon completion of term or resignation prior to completion of term.



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